policies and copyright

Inclusion Policy

In general, media recordings on webcast.berkeley will be captured/recorded, edited, and encoded by Educational Technology Services (ETS) Berkeley. If another campus entity or affiliate wants to place media recordings on webcast.berkeley or affiliated distribution sites, it will be reviewed by ETS technicians who will decide on whether it is of an acceptable technical quality in accordance with webcast.berkeley’s (ETS) Quality Assurance Policy.

Why this Policy Exists:

To ensure high quality media recordings that represent the diverse and rich academic and cultural life of UC Berkeley.

Policy Description:

Webcast Courses

To be included on webcast.berkeley/courses the material must fulfill the following three requirements:

  1. The course must be an official Berkeley course with a course control (CCN).
  2. The recording must comply with copyright laws as interpreted by the University of California and relevant professional organizations (IP Compliance Policy).
  3. Instructors and/or guest lecturers must give permission and authorize the University of California to capture/record, photograph, edit, reproduce, or otherwise distribute their course.

Webcast Events

To be placed on webcast.berkeley/events the material must fulfill the following three requirements:

  1. The event must be an official University event, sponsored by a department or organized research unit.
  2. ETS does not post media recordings in violation of copyright laws as interpreted by the University of California and relevant professional organizations (IP Compliance Policy).
  3. Speakers and presenters must give permission and authorize the University of California to capture/record, photograph, edit, reproduce, or otherwise distribute their course.

Procedure:

To apply to have a media recording of your campus event or course lecture hosted on webcast.berkeley please contact webcast@media.berkeley.edu. If you would like to have ETS capture/record your campus event or course lecture to be hosted on webcast.berkeley please place a reservation through our online reservation system, http://av.berkeley.edu/.

Who’s Responsible

The webcast.berkeley/courses adminstrator is responsible for first-line inclusion decisions for webcast.berkeley/courses in accordance with this policy.

The webcast.berkeley/events administrator is responsible for first-line inclusion decisions for webcast.berkeley/events in accordance with this policy.

To request a secondary review of media recordings for inclusion on webcast.berkeley/courses or webcast.berkeley/events please contact the Director of ETS.

Quality Assurance Policy

Why This Policy Exists:

To ensure that webcast.berkeley (ETS) maintains consistently high quality production value standards of content delivered via webcast.berkeley and/or distribution channels such as iTunes U and YouTube.

Policy Description:

In order for webcast.berkeley (ETS) to publish materials to webcast.berkeley, iTunes U, and YouTube media recordings must meet the following production value standards:

Video

The subjects of the video must be lit sufficiently so as be clearly visible and the image must be in focus (text should be legible if capturing a projected image). Camera(s) should be positioned in such a way as to be unobscured by people walking or sitting in front of the camera. Generally, subjects should be framed from the head-on perspective (avoid framing subjects in profile) with a medium shot (just below the sternum to the top of the head). If using multiple cameras for your production the use of both close-ups and wider shots are desirable to enhance production value and maintain viewer interest. One camera should frame subjects with a medium shot as described above, and a second camera should frame subjects with a wide shot showing the entire subject, panel, stage, etc.

If zooming during the course of capturing a lecture is necessary, a variable zoom controller and high quality tripod with a fluid head are necessary to mitigate the probability of unsteady or jerky camera movements. If a variable zoom controller and high quality tripod with a fluid head are not available a static shot with minimal camera movement is preferred.

Audio

Microphone placement must be sufficiently close enough to the speaking subjects of captured video so as to be audible, intelligible, and comprehensible. The captured audio signal should be clear and free of hum or buzz.

Procedures:

All video and/or audio assets submitted to ETS for publishing to webcast.berkeley, iTunes U, and YouTube will be inspected by ETS staff prior to publishing to ensure webcast.berkeley’s production value standards are met. If/when the production values of an asset do not meet the production value standards of ETS, the client will be notified by webcast.berkeley’s Digital Asset Coordinator or the Manager of Video Services.

If appropriate, ETS will provide consultation to clients for post-production work such as video and/or audio editing to sufficiently improve the production values of video and/or audio assets so they meet the production value standards of webcast.berkeley.

Clients may appeal this determination by submitting a request for additional review, in writing, to the Director of ETS:

  1. Send an email - mara@berkeley.edu
  2. Send a letter -

    Mara Hancock, Interim Director
    Educational Technology Services, UC Berkeley
    9 Dwinelle Hall, #2535
    Berkeley, CA 94720-2535

Who is Responsible:

Ben Hubbard, Manager of Special Events and Video Services

Take Down Policy

Why This Policy Exists

To ensure that ETS is responsive to the need of content providers, is operating within the limits of copyright law, and is within our operating constraints.

Policy Description

ETS reserves the right to take down all or any portion of a media recording from webcast.berkeley and affiliated sites such as iTunes U and YouTube for any of the following reasons:

  1. To manage the use of disk space, webcast.berkeley (ETS) will take down media recordings according to operational constraints. Before doing so sponsoring departments will be contacted.
  2. Upon receipt of a complaint or discovery that a media recording violates copyright law, the media recording in question will be taken down until the matter is resolved.
  3. The instructor, sponsoring department or its parent entity requests that a media recording be taken down.
  4. For privacy and administrative concerns.

Procedures:

IP concerns & Copyright Compliance:

webcast.berkeley (ETS) provides outreach to content providers and practices a pre-distribution review of all media recordings to ensure compliance with applicable IP concerns & copyright law (webcast.berkeley IP compliance policy). webcast.berkeley (ETS) will remove any materials discovered to be in violation of IP concerns and/or copyright law (by cease & decist, internal review, etc.).

Content Provider Request:

Upon request by the content provider (participating faculty and/or sponsoring department/organized research unit) webcast.berkeley (ETS) will remove content within 5 business days of receipt of the request and will immediately notify the content provider upon removal of requested materials via email.

Removal for reason of operational constraints:

Each summer webcast.berkeley (ETS) will perform an internal audit of media recordings hosted by its servers and/or servers of affiliated distribution sites which are managed by webcast.berkeley (ETS). Media recordings may be removed at the discretion of webcast.berkeley (ETS) management on the basis of storage space management and/or viewership performance. Prior to the removal of a media recording webcast.berkeley (ETS) will notify the instructor, sponsoring department, or its parent entity.

Notification:

To notify webcast.berkeley (ETS) of a violation of IP and/or copyright law or to request removal of a recording you have provided:

  1. Send an email - webcast@media.berkeley.edu
  2. Send a letter -
    Webcast Program Manager(s)
    C/O Educational Technology Services, UC Berkeley
    9 Dwinelle Hall, #2535
    Berkeley, CA 94720-2535

Who is Responsible

Ben Hubbard, Manager of Special Events and Video Services

Copyright & IP Compliance Policy Guidelines for webcast.berkeley Staff

Why These Guidelines Exist:

To facilitate and provide instruction for ETS staff in carrying out the webcast.berkeley (ETS) IP and Copyright Compliance Policy. This document focuses on the guidelines and processes implemented ensure that media recordings published via webcast.berkeley and affiliated sites such as iTunes U and YouTube fully comply with applicable intellectual property (IP) concerns and copyright law.

Capture of Copyright/IP Authorization:

A media release form (courses / events) signed by the primary presenters (lecturers, instructors, panelists, speakers, moderators, introducers, etc.) of media recordings must be on file prior to publishing associated media recordings to webcast.berkeley and affiliated sites such as iTunes U and YouTube.

Outreach and Consultation:

webcast.berkeley (ETS) provides outreach and consultation to faculty participants and content providers to communicate relevant IP concerns and copyright law. When appropriate webcast.berkeley (ETS) and/or ETS staff will work with faculty and/or content providers to substitute public domain or otherwise non-copyrighted materials for copyrighted materials in presentations.

Pre-distribution Review:

webcast.berkeley (ETS) relies on its staff to recognize and report copyrighted and/or potentially copyrighted works they observe while video and/or audio recording course lectures and events. webcast.berkeley (ETS) provides the following guidelines on relevant IP concerns and copyright law to field technicians:

ETS does not post media recordings in violation of copyright laws as interpreted by the University of California and relevant professional organizations (see: IP and Copyright Compliance Policy).

As technicians in the field you are on the front-lines of these efforts and are in a perfect position to recognize and report copyrighted and/or potentially copyrighted works as they are being presented. While working in the field to video and/or audio record course lectures and events, we ask that you assist us in our efforts to prevent unauthorized posting of copyrighted material.

The most common types of copyrighted materials webcast.berkeley (ETS) encounters are:

  1. Musical works, including any accompanying words
  2. Pictorial, graphic works
  3. Motion pictures and other audiovisual works
  4. Sound recordings
  5. Dramatic works, including any accompanying music

If you see one of the above types of media that you suspect might be copyrighted please keep a log of the date, time, event name, loan number, approximate time-code(s), and a brief description of the material(s) in question and submit the log to post production along with the recording medium (tape, hard disc drive, flash memory card). webcast.berkeley (ETS) staff will then perform a thorough review of the material(s) in question and performs scrubbing and editing (see below) as necessary to remove copyrighted works prior to publishing.

Scrubbing and Editing:

In order to create a media recording which complies with applicable IP concerns and copyright law, webcast.berkeley (ETS) will remove sections of an event or program which violate applicable IP concerns and copyright law.

Licensing:

The Regents of the University of California retain the copyright of all media recordings offered through webcast.berkeley (ETS). These recordings are licensed to end users based on the preference of faculty participants and/or content providers, webcast.berkeley (ETS) can license media recordings in a variety of ways. Beginning in 2007, the default license attached to media recordings for disctribution is Creative Commons - non-commercial, attribution, no derivatives (CC 2.5 license).

Content Take Down:

A media recording which is discovered to violate intellectual property (IP) concerns and copyright law will be removed in accordance with the webcast.berkeley (ETS) Take Down Policy.

Notification:

To notify webcast.berkeley (ETS) of a violation of IP and/or copyright law or to request removal of a recording you have provided:

  1. Send an email - webcast@media.berkeley.edu
  2. Send a letter -
    Webcast Program Manager(s)
    C/O Educational Technology Services, UC Berkeley
    9 Dwinelle Hall, #2535
    Berkeley, CA 94720-2535

Who is Responsible

Ben Hubbard, Manager of Special Events and Video Services